I read a fantastic blog on the SAP blog site by Ralph Oliveira. It is all about moving your SAP Business One on-premises solution to cloud. Click here to read the blog by Ralph.
One of the big strengths of SAP Business One is you can deploy it many ways. From hosted on AWS to on-premises on your own server. When deploying an ERP there are times when you need an Add On solution from the ecosystem such as The RIC Group's WMS.
Typical on-premises solutions are what is called tightly-coupled. They are normally interfacing with SAP Business One using the Data Interface (DI) and User Interface (UI) API's. To take some of these solutions to the cloud there are many considerations needed such as resources, security, ports, and can you install other software onto this environment. This becomes very noticeable when you want to install your software on an AWS environment which has many layers of security.
When you are moving to a cloud solution then you need to look at ecosystem for the loosely-coupled approach such as The RIC Group's WMS. Our WMS will allow you to deploy the ERP such as SAP Business One in any environment and our WMS will be able to interface with it using the service layer. This is also true with MYOB Advanced, which runs in the AWS servers in Sydney, and your Add on solution needs to communicate using the REST API. With SAP Business One the service layer is the REST API.
A huge benefit of this approach is providing our customers the ability to deploy new features without changing anything in the ERP such as SAP Business One. When you look into the future and see that there is machine learning, IoT and blockchain, then to secure the future of your business implementing loosely-coupled solutions with your ERP is the right way.
Today's warehouse management now has dramatically improved visibility across the entire supply chain to create a much more efficient warehouse system. Companies using "pull"-based automated warehouse management can hold just the right level of inventory virtually anywhere in the supply chain to smooth out inventory flow, reduce costs, and base decisions on actual demand data, not inaccurate demand forecasts.
With this as well if your warehouse management system uses enterprise mobility then your warehouse operations will be able to achieve higher levels of productivity and profitability. What is enterprise mobility? Enterprise mobility, in simple terms, is a technology direction where employees use mobile devices and cloud services to perform business tasks at any time and anywhere.
One of the biggest benefits enterprise mobility has in the warehouse environment is visibility and trace ability of the supply chain. Enterprise Mobility facilitates real-time data collection and visibility of inventory information, which can largely eliminate inventory errors.
Using a WMS with enterprise mobility is going to give your warehouse workers more immediate access to data and tasks. This is going to reduce execution times and increase their productivity.
With this, you will need to ensure your enterprise mobility devices you implement in the warehouse are robust rugged devices. The rugged devices need to have an IP rating of 65, be splash and dust proof and withstand the daily rigours of being in a warehouse environment.
The RIC Group's multi-bin is designed to provide advanced features and make warehouse management easy for MYOB EXO users. A WMS is a key part of the supply chain and primarily aims to control the movement and storage of materials within a warehouse and process the associated transactions, including shipping, receiving, put-away and picking.
Our multi-bin for MYOB EXO helps manage the stock within the warehouse or warehouses, and enables seamless link to order processing and logistics management in order to pick, pack and ship products out of the warehouse more efficiently.
The multi-bin has features of bin locations, quantity by bin location, directed picking, primary pick face, bulk bin locations, replenishment, licence plating, KPI reporting, wave batch picking and pack away.
Let me run through some of the setup and features of our multi-bin for MYOB EXO.
With our Multi-Bin for MYOB EXO the first thing the user will need to do is define the bin locations and what sub-level's you would like to define. Our WMS allows up to four sub levels. For example floor, zone, shelf, isle. Setting up your bin locations correctly, helps direct the picker to ensure shortest pick path when picking the sales order. The example of the bin locations is in the picture below of MO-AA-41-1.
The next part to the multi-bin is you can add Zones. For example you may want to setup warehouse zones such as Light, Medium, Heavy. This adds the extra flexibility to allow the picker to pick the heaviest products first and then the lightest products last. Therefore this ensures the warehouse user stacks the pallet correctly when picking.
Once the bin locations are all setup, you can use the warehouse management solution to do a stocktake by bin location to ensure you have accurate quantities by bin.
The next process is using the Pick Pack Manager in the WMS to release sales orders. This can be done by wave as well. The operations manager releases the sales orders for picking and then it will follow each status through the process. Once released the PDA devices can retrieve the sales orders, and pick the correct products for the sales order. Each status will show the operations manager which sales orders are in process of being picked, which sales orders have been parked, which sales orders are getting packed, and which are ready to invoice.
When the sales order has gone through the picking process, the operations manager can then select to invoice the order or orders. This will invoice the selected sales orders in MYOB EXO.
What is important to note is the our multi-bin in MYOB EXO integrates with MYOB EXO in real time. MYOB EXO keeps all the stock on hand figures, however, our multi-bin keeps the quantity by bin figures, as MYOB EXO does not have this feature.
The multi-bin has features of replenishment for primary pick face bins, and also KPI reporting for picker statistics and bin location heat map.
We have our multi-bin WMS implemented at many sites using MYOB EXO and if you would like further information please contact us on email@example.com
With SBO4 PDA a warehouse management solution for MYOB AccountRight, it allows users to track outbound serial numbers or outbound batch numbers on products.
If you are in a business where mandates requires you to maintain accurate records for each unique serial number or batch numbers for sale you can now do this with via The RIC Group's WMS with MYOB AccountRight.
To turn this feature on in the CustomList 3 against the item you can type in S or B. There is also a configuration needed in the back office software. This will trigger the SBO4 PDA software on the PDA device when the user scans the barcode against this item to know that it is serial tracked or batch tracked, and then will enforce the user to scan serial or batch numbers.
When the warehouse user has captured the serial or batch information during the scan picking of sales orders, the information will be sent back to the The RIC Group's WMS. The user will be able to use the Mobile + Centre software to report on the serial or batch numbers which have been captured during the scan pick process.
The second image below displays how Mobile + Centre is used so the user can see that batch number 'fgff' was captured for itemnumber 123 and will also display the itemnumber, sales order and customer this batch number was captured for.
SBO4 PDA is available in SAAS pricing, and uses the REST API to integrate with MYOB AccountRight so all data integrity is kept in MYOB.
The solution is on the MYOB Add On website and The RIC Group has been implementing barcode and data capture solutions for MYOB customers since 2001. We have 100's of MYOB customers in Australia and New Zealand using our Add On solutions to extend the functionality which allows the customer to stay with MYOB AccountRight for the foreseeable future.
Contrary to what a lot of people think MYOB AccountRight does actually have a perpetual Inventory Management system integrated into the product. So, AccountRight can track the Purchases, Goods Receipts, Stock Adjustments, Inventory Counting, Sale Orders, Invoicing life cycle and keep stock levels up to date during these transactions.
AccountRight can handle keeping track of costs for simple manufactured items via autobuild, purchasing and receiving raw materials and/or finished goods via goods receiving. The first thing in implementing better Inventory Management is to let MYOB AccountRight keep perpetual inventory for you.
Let's look at some examples ….
I manufacturer items that include various components in a recipe. How do I set this up in MYOB? …..
In MYOB AccountRight you will need to setup the item as I Sell and I Inventory. No need to set it up as I Buy as it will be manufactured when you do the AutoBuild Items transaction. i.e. when you ‘manufacture the item or actually physically built it’ you tell MYOB AccountRight via an AutoBuild items transaction how many you have built. This transaction in AccountRight will deduct the appropriate recipe amount (or BOM - Bill of Materials) from the components and add the qty built into the finished good item (what you have built). Costs will be apportioned from the costs of the components appropriately. Labour costs can also be incorporated as a component too although the labour product has to be a fictitious ‘I inventory’ product as autobuild components have to be inventory tracked.
The Sale orders of course are against the Finished Good item (final manufactured item) and therefore these are the items that can be ‘picked’ when fulfilling the order which will subsequently be invoiced. The RIC Group’s WMS system helps you automate this process after the items are scan picked. Our WMS will retrieve the sales order from MYOB AccountRight as an electronic picking slip on the PDA device, help the pickers to locate the stock showing a bin location and then the warehouse user will scan the item to ensure they are picking the right item. Once the warehouse user completes the order they click on complete and it will update the sales order to an invoice in MYOB AccountRight.
If your finished goods are effectively built on demand for each order then AccountRight has a feature which will prompt for the autobuild transaction for any finished goods that you do not have stock for. (This does mean though you cannot create the invoice automatically after the picking process if you use The RIC Groups WMS picking product)...
I receive items for sale from outside suppliers what should be the process?
It is best practice to enter future Purchase Orders into MYOB against the actual items being purchased. Then when the items arrive they can be entered as goods receipts with appropriate costs, matching the costs ordered against the supplier invoice to ensure accurate costs are maintained against an item which in turn will give you accurate cost of sales and hence margin reporting will help your inventory management by understanding the contribution of your various item sales to profit.
I want to utilise a scanning system to gain efficiency and accuracy for Receiving, Stocktaking and Stock Picking but am not sure how the barcoding will be used and stored within Account Right .
The RIC Groups WMS product (SBO4) is a well established and proven warehouse management Add on for AccountRight that facilitates Goods Receiving, Stocktaking and Scan Picking via a handheld PDA scanner.
Firstly of course the basis of scanning is that a predefined barcode (which could be the same as your Item Code) is used to identify uniquely each Item you have in the Item Card file.
This barcode is typically stored in one of the custom fields (1, 2 or 3). SBO4 even allows you to use more than one barcode against an item to handle different unit of measures such as when product comes in or is sold in a carton or outer box containing a number of the actual items inside.
Not all suppliers have barcodes on their products so how do i handle this?
The RIC Group has a product called Labels4 NT which works with MYOB Account Right . This product allows you to print labels for incoming Purchase Orders with one label for each item ordered (this can be altered if required). Therefore when products come in for a purchase order but do not have barcodes on them it’s easy to print off barcodes for the PO and stick barcodes on the products. Anything left over or if there are not enough will indicate an over or under supply so you can adjust the receipt accordingly.
Shelf labels are another way to help with the scan picking where you do not want to or cannot put barcode labels on each product. e.g. nuts and bolts etc.
Remember a barcode is just a string of characters or numbers that uniquely represent an item just like the item code itself.
Once you have your items setup as I inventory and I buy (unless they are manufactured via the auto build function) MYOB AccountRight will keep track of the inventory levels, including amounts on order and committed (via sales orders) to enable you to report on inventory sales with correct margins and manage inventory levels more accurately.
Coupled with The RIC Groups SBO4 WMS you can even track serial and batch numbers on the way out, truly a cost effective inventory system for the 21st century.
With a sophisticated API for MYOB AccountRight it allows our WMS to have clean and precise integration with MYOB and with the strong REST API it ensures strong data integrity.
Contact us on firstname.lastname@example.org for further information.